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clyfford still | museum
clyfford still | museum
Exterior of the Clyfford Still Museum
Director's tour
Photo by Brien Hollowell

Assistant to the Director

Classification status: Full-time, non-exempt
Work schedule: 40 hours per week, hybrid with some onsite required
Pay Rate: $24/hr
Applications Close: February 18
Reporting Relationship: This position reports to the Director while working cooperatively with all departments.

Assistant to the Director ensures the smooth day-to-day operations of the Executive Director’s Office. The Assistant interacts with all departments daily and will work in concert with external stakeholders, including artists, scholars, community leaders, donors, and the Museum Board. This role demands exceptional organizational and communication skills, a keen attention to detail, and the ability to work efficiently and professionally under pressure in a fast-paced environment.

Essential Duties/Responsibilities:

Executive and Administrative Support:

Support to the Executive Director

  • Effectively coordinate the Director’s calendar and deadlines and schedule appointments, meetings, and conference calls for optimal efficiency and focus.
  • Prepare the Director’s company credit card receipts and reconcile monthly credit card statements.
  • Assist with tracking budgets that the Director oversees.
  • Speak knowledgeably and articulately on behalf of the Executive Director in delegated communications.
  • Conduct institutional and/or historical research to support the initiatives of the Executive Director, often in collaboration with development and curatorial staff.
  • Synthesize operational data into succinct and accurate reports.
  • Independently handle high-level projects assigned by the Executive Director.

Board Liaison

  • Coordinate in-person and virtual meeting logistics for the Executive Director, Board of Directors, Foundation Board, and Board Committees.
  • Manage Board calendar for Museum Board, Foundation Board, and approximately 10 board committees.
  • Attend meetings to record minutes or notes when needed.
  • Maintain and update administrative board records, including agendas, minutes, annual forms, contact lists, and related materials.
  • Draft correspondence and assist with creating supporting materials for presentations as needed.

Special Projects

  • Composes, edits, and proofreads professional business letters, memos, emails, and other complex documents and non-routine correspondence when needed.
  • Works collaboratively with the Director of Collections, Director of the Catalogue Raisonné, and the Curator of Collections, Catalogue Raisonné Research and Project Manager on project management and tracking the progress of select curatorial projects and publications.
  • Serves as the administrative point of contact for the Institute Residential Fellowship Program.
  • Manages application collection, organization, distribution, and selection process for the fellowship program.
  • Schedules interviews with internal and external stakeholders.
  • Manages travel, payment, and lodging arrangements for fellows and advisors.
  • Manages logistics for on-site and off-site locations for residential fellows.
  • Serves as point of contact for all administrative needs of the advisory committee, staff, fellowship candidates, and fellows for the Institute Residential Fellowship Program.

Museum Support

  • Perform general clerical duties, including copying, mailing, filing, and scanning.
    Arrange complex and detailed travel plans, including flights, hotel reservations, conference reservations, and event/meeting reservations for museum initiatives.

Event Management (approximately 10 per year of varying size)

  • Support the execution of special events on-site and off-site initiated by the Director’s Office, such as hosted dinners, receptions for visiting guests, and board events.
  • Creates invitations and manages RSVPs.
  • Oversees and coordinates planning and logistics for events.
  • Coordinates with hosts, venues, catering, and vendors.
  • Serve as on-site lead for events from setup to teardown.
  • Provide assistance for other Museum-hosted events as needed and assigned.

Qualifications 

  • Minimum of 2-3 years of administrative experience
  • Excellent communication and interpersonal skills
  • Excellent knowledge of English, punctuation, spelling, arithmetic, modern office practice and procedures, and skills.
  • Motivated, organized, and focused with an attention to detail
  • Ability to remain calm, cheerful, and professional in stressful situations and focused amid constant interruptions in a fast-paced environment while working with all levels of internal management and staff, as well as outside contacts.
  • Ability to maintain the highest degree of professionalism, confidentiality, discretion, tact, and flexibility, and can prioritize and manage multiple tasks
  • Possess a professional presence to interact effectively with cultural, business, and government leaders, some of whom are our donors and board members

Special Considerations (Work Environment, Schedule, Required Travel, etc.)

  • The ability to maintain the highest degree of professionalism, confidentiality, and discretion is a requirement
  • The candidate must possess a professional presence to interact effectively with cultural, business, and government leaders, some of whom are our donors and board members
  • 40 hours/week with occasional nights and weekends
  • Hybrid work environment, with some onsite required
  • Works in a clean, comfortable environment with some noise and distractions

Physical Factors

  • Work is mostly sedentary or light work; however, the ability to lift or move 5 – 45 pounds is occasionally required to carry packages and office supplies.
  • Talking and Hearing:  Expressing or exchanging ideas by means of the spoken word. Those activities that demand detailed or important instructions spoken to others or recorded by listening accurately and/or quickly.
  • May require some bending, stooping, pushing, pulling, and climbing
  • Hand/eye coordination for the operation of computer systems
  • Vision to read reports and other written material

To Apply

Please send a cover letter, resume and references to jobs@clyffordstillmuseum.org.

Diversity and Inclusion
The Clyfford Still Museum is committed to building a diverse staff to serve the needs of our visitors. We encourage individuals of all backgrounds to apply.

Non-Discrimination Statement
The Clyfford Still Museum bases its employment decisions on job- related qualifications and ability to perform a job, and therefore prohibits (a) making employment decisions or basing terms and conditions of employment, and (b) making contracting, admissions or facility use decisions or basing terms and conditions of contract or facility use on the basis of a person’s: race, creed, color, religion, sex, age 40 and over, height, weight, national origin, ancestry or ethnicity, sexual orientation, transgender status or gender identity or expression, marital status, military or veteran status, political affiliation, genetic information, or disability, as well as any other basis now or in the future protected by federal, state or local law, ordinance or regulation. The Museum follows this policy in all terms and conditions of employment including, without limitation, recruitment, hiring, testing, training, certification, opportunities for advancement, promotions, demotions, terminations, performance evaluations, compensation, and leaves. The Museum expressly prohibits retaliation against anyone who brings a complaint of discrimination or who assists the Museum in the investigation of a complaint of discrimination.